Administration Officer

Job id : AO 02

Basic Purpose of the Job

To maintain administrative control on the workshop staff and assist the workshop management in solving their personal needs and requirements. To establish solid link and communication methods with the HR and Administration Department of the company so as to implement the prevailing policies and procedures within the area of his responsibilities.

Responsibilities

• Ensure availability of HR and administration policies and procedure that controls the personnel and administration activities.
• Establish full understanding and familiarity with the different prospects of the prevailing personnel and administration policies and procedure for proper implementation of which.
• Create solid and standable human relation with the staff members to be able to solve their working problems, if any, and help them to be more familiar with the job needs and requirements.
• Ensure that the time control machine and other security devises / cameras are well functioning and its maintenance are carried out in time and report any failure that might exists.
• Record the daily attendance of the staff, their overtime work after normal working hours and control their weekly / annual leaves.
• Prepare the monthly record of the staff attendance and other payroll elements to be forwarded to the HR Department.
• Carry out and control any local purchases and ensure that the related materials are properly stored and included in the workshop stock records under the assigned custodian.
• Supervise the staff members of the cleaning and security companies and ascertain that they perform the their functions as per the contracted duties. Report any deviation and / or improvement that are in need to have better results.
• Ensure on daily basis that all the workshop facility and assets are well maintained, fully available and adequately secured.
• Control the daily movements of the vehicles assigned for the workshop operations.
• Assist in preparation of the yearly appraisal forms and record the results to the HR management at the head office.

Years of Experience

5 – 7 years